Management Assistant to the CEO (Assistenz der Geschäftsführung)

INKUBIT is a leader in driving digital transformation with cutting-edge solutions like Microsoft Dynamics 365, Power BI, and Azure. We are passionate about empowering businesses through innovation, efficiency, and strategic insights, offering a collaborative and flexible work environment where talent thrives.

We’re looking for an exceptional Management Assistant to the CEO who is proactive, detail-oriented, and excited to take on a variety of administrative and organizational challenges. If you excel at managing complex tasks, love finding solutions, and want to support high-level decision-making, this could be the perfect role for you.

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Your Role as Management Assistant to the CEO
As the Management Assistant, you will directly support the CEO in ensuring the smooth operation of the executive office. This flexible, part-time role (approx. 15 hours/week) is remote-friendly and offers a dynamic opportunity to work on diverse tasks that make a real impact on our organization.

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What You’ll Do:

• Email & Communication Support:
  • Manage the CEO’s inbox, prioritize and respond to emails, and ensure timely follow-ups.
  • Draft and proofread high-quality communications for internal and external stakeholders.
  • Act as a liaison between the CEO and team members or partners.
• Calendar & Meeting Management:
  • Organize the CEO’s schedule, coordinate meetings, and manage time zones efficiently.
  • Prepare and distribute meeting agendas, materials, and follow-up notes.
• Administrative Support:
  • Maintain accurate data in Dynamics 365, ensuring up-to-date information.
  • Create presentations, reports, and other documents as needed.
  • Organize and maintain templates, guides, and key resources for easy access.
• Ad-Hoc Tasks:
  • Assist with light research, task tracking, and miscellaneous requests.
  • Collaborate with various departments to support cross-functional projects.

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What You’ll Bring:

• Skills and Experience:
  • Strong organizational skills and the ability to manage multiple tasks efficiently.
  • Proficient in AI tools and familiar with Microsoft Office Suite; experience with Dynamics 365 is a plus.
  • Languages: Native German speaker with excellent English (C1-C2).
  • Experience in handling sensitive and confidential information with discretion.
• Personality Traits:
  • A proactive mindset with the drive to solve problems independently.
  • A results-oriented, detail-focused approach with the ability to deliver high-quality work.
  • Collaborative, positive, and assertive, ready to tackle challenges head-on.
  • Flexible and adaptable, thriving in a dynamic and fast-paced environment.

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Why Join INKUBIT?

• Flexible Work Environment: Remote-first culture with adaptable working hours tailored to your schedule.
• Growth Opportunity: Work directly with the CEO, gaining insight into strategic decision-making at the highest level.
• Dynamic Role: Engage in a variety of tasks and responsibilities that make a direct impact.
• Innovative Culture: Be part of a team driving digital transformation with the best technologies and tools.

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Are You Ready?
If you are a highly skilled, proactive professional who thrives in a supportive yet challenging environment, we’d love to hear from you. Apply today to become a key contributor to INKUBIT’s mission of empowering businesses through technology and innovation!